Exporting to Quickbooks Online

Last Updated By Michael Croteau

Updated at March 5th, 2024

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Which version of Quickbooks do you use?
  • Quickbooks Desktop
  • Quickbooks Online
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This article is for the Quickbooks Online integration. 
For Quickbooks Desktop, click here! 
You're in the right place! 
Continue reading below to set up Quickbooks Online!

In this article, we’ll discuss exporting your estimates to your QuickBooks Online account!

First, we'll need to connect your QuickBooks Online account. 

To do this, open Clear Estimates and click OptionsIntegrations

Then, click Log In under Quickbooks Online:

Next, Log in to Quickbooks Online:

Now, confirm that you would like to share information in Clear Estimates with QuickBooks Online:

You’re now connected! 

The next step is to send the actual estimate data to Quickbooks. 

To do so, open your project. 

From your Projects page (where the estimate is created), click Export Project. Then, click Export to QB Online.

Next, select an existing customer from your QuickBooks Online account:

 Or, use the option to Create a New Customer

Last, click Export to Quickbooks. 

Keep in mind: The QuickBooks integration will send Summary data of your estimate to QuickBooks.

The three values of information that are sent to QuickBooks are: 

Total Material Cost 

Total Labor Cost 

Total Subcontractor Cost

These three values are sent to QuickBooks when you export. 



Taxes and discounts will not be ported into Quickbooks. You will need to set up taxes and discounts in QuickBooks itself.

Now, lets find our estimate in QuickBooks. From within QuickBooks, you can find your estimate by clicking Sales > Customers. 

Select your customer name, and you'll see their estimate in their profile: 

You can either create an invoice from Action, or double click the estimate to see a breakdown (labor, material, etc.)

That's it! You've successfully connected your QuickBooks Online account to Clear Estimates! 

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