Export to QuickBooks Desktop

Last Updated By Michael Croteau

Updated at July 10th, 2023

Table of Contents

Decision Tree
Which version of Quickbooks do you use? 
Quickbooks Online
Quickbooks Desktop
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This article is for the Quickbooks Desktop integration. 
For Quickbooks Online, click here!

This article is for you! 

Continue reading to set up Quickbooks Desktop!

This article is for you! 
Continue reading below to set up Quickbooks Desktop!


The Quickbooks Desktop integration is formatted for Windows OS only. The Quickbooks Web Connector will not operate with Quickbooks Desktop for Mac OS. 

Many of our clients use QuickBooks for their accounting needs. Clear Estimates allows you to export both customer and estimate data to QuickBooks desktop version.

In 2019, we introduced a new and improved export to Quickbooks Desktop. To connect with the desktop version, follow these steps:

Head to your Options page, and click "Integrations". Click Add.

Name your integration. Something simple is fine. “CE > Quickbooks Desktop”.


Once the company config name is saved, click the blue Save button in the bottom right: 


Once your page settings are saved, click the option to download the QWC file. Save that file to your desktop for quick access in the future.


Open the QWC file. It should look like this (see below). Once opened it’s going to ask you some permission questions. You can choose to allow access when Quickbooks is open or all the time.

After downloading and running the QBWC and you receive an error message “No Unique owner ID/File ID” …Follow along with this article. It will walk you through troubleshooting.

Then, enter the password found in your Clear Estimates Integrations page. To execute this step properly, you may need to open your Quickbooks Desktop account first. 

That’s it! You should now be connected. Head back to your Projects page and click Export Project to see the option to export to Quickbooks Desktop. You can export both estimates and alternates from Export Project. Keep in mind that you may need to have your Quickbooks Desktop account open before exporting. 

That's it! Thanks for reading!

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